We are committed to protecting the privacy of our members. We take your privacy seriously and treat all the information you give us with great care and will never sell your personal details to third parties. If you have any questions concerning your personal data and how we look after it then please contact us.
Members enter a contract with the Society when they join and the Society needs to process and store your data in order to perform this contract. Membership data held by the Society consists of:
name, address, telephone/mobile number, email address, method of payment of subscription, whether listed for Gift Aid, prefix, holding number, animals owned/bred. Selection codes are used to indicate members who are Council Members/Judges/Owners of cattle/pay by invoice for the purpose of targeted communication.
The Grassroots Systems Ltd. membership and animal database is held securely at the registered office of the Society and the Sage accounts database with the Treasurer at 52 Border Cot Lane, Wickham Market, Woodbridge, Suffolk, IP13 0EZ. Both systems are password protected and backups regularly exchanged between the two establishments. The membership/animal database is also backed up on The Cloud.
Contact details by way of address labels containing names and addresses are occasionally supplied to agricultural associations or agricultural auctioneers for the purpose of distributing information concerning upcoming shows or auctions. If you do not wish your name and address to be supplied to such organisations, please contact us.
All fully paid up members receive the Red Poll News and Registering & Life Registering Members receive the annual Herd Books.